Change of Hours or Position Status
Step 1: Click Staff Changes, Extensions and Departures Form link from the Manager Self-Service Home page (or Employee Self-Service for delegates) in Nucleus
Note: Ensure pop-ups from this site are allowed as the form opens on another window.
Step 2: Select the employee for whom the changes need to be made by selecting the employee’s row and clicking on the button Select Employee ( )
Step 3: Select Contract Variation radio button
Step 4: Select Change of Hours/Status
Select other options i.e. Contract Extension, Position Title Change, Change of Classification / Salary and Cost Centre Change and fill in the relevant sections only if they are applicable.
Step 5: Enter reason for the change in the New Comments field
Step 6: Enter the Effective Date (date for the change of Hours/Position Status to apply from) and Effective End Date (enter the date for temporary changes or leave the default value for ongoing changes)
Step 7: Select the new Contract Type, Position Status from the drop-down options and enter the Week Work Hours (average hours over 2 weeks cycle)
Step 8: Enter the work schedule in the Week 1 and Week 2 tabs in 24-hour time format (hh:mm) e.g. 09:00. Note that the application will show an error message if the hh:mm format is not followed.
You can simply highlight the rows (Ctrl+Click) and skip entering time if the work schedule is same for multiple days.
Entering time in Week 2 tab is necessary only if the work schedule is different from Week 1.
Step 9: Add any attachment if required by clicking Choose file and clicking Add
Step 10: Click Submit to send the form for approval